QuickBooks Online Certified · Contractor Bookkeeping Specialist · Nationwide

Bookkeeping Built for
Contractors Who Need
More Than Clean Books.

Thomas Ledger Group helps contractors and trades businesses gain clarity, understand profitability, and make better business decisions through specialized bookkeeping, financial reporting, and job costing support.

Schedule a Discovery Call

Roofing · HVAC · Plumbing · Electrical · Landscaping · Painting · Concrete · Flooring · GCs · and more.

Monthly Financial Summary

Current ✓

Total Revenue$48,200

Operating Expenses($29,840)

Net Income$18,360

Accounts Receivable$12,400

Accounts Reconciled4 of 4 ✓

Books are current through last month

QuickBooks Online Certified

Contractor Bookkeeping Specialist

Subcontractor & 1099 Tracking

Reports Delivered by the 10th

Email-First · Scheduled Calls Only

Remote · Nationwide

The Problem

Your books should not be the thing holding your business back.

If your books are behind, messy, inaccurate, or only touched at tax time, it becomes hard to make confident decisions. Thomas Ledger Group helps business owners get organized, stay current, and understand their numbers.

⚠You do not know if your books are accurate
⚠You are behind on reconciliations
⚠Tax season feels stressful and disorganized
⚠Reports are unclear or missing entirely
⚠You are managing bookkeeping yourself
⚠You want reliable monthly financials

What We Do

Specialized bookkeeping built around how contractors actually operate.

We go beyond basic bookkeeping to provide organized financials, reliable reporting, and the visibility business owners need to make informed decisions.

📋

Setup, Cleanup & Catch-Up

Whether your books need to be built from scratch, cleaned up, or brought current — we help contractors regain control and create a solid financial foundation before moving forward.

📊

Monthly Bookkeeping

Accurate books are the foundation of a healthy business. Ongoing reconciliations, financial statements, and contractor-focused reporting so you always know where you stand.

📐

Job Costing & Profitability

Know which jobs are truly making money. Track profitability across projects, labor, materials, and overhead so you can make better decisions and stop operating blind.

🏗️

Contractor Add-Ons

Subcontractor tracking, 1099 support, A/R and A/P management, payroll categorization, and more — built around the complexity that comes with running a trades business.

Pricing

Transparent starting points. Custom-scoped to your operation.

Every contracting business is different. Transaction volume, crew size, job complexity, reporting needs, and cleanup requirements all affect scope. We provide clear pricing after a discovery call and review of your books.

Monthly Bookkeeping

Starting at $1,000/month

Job Costing & Profitability

Starting at $1,500/month

Setup, Cleanup & Catch-Up

Custom Quoted

Schedule a Discovery Call

Factors that affect scope

Bank & credit card accounts
Transaction volume
Number of crews or projects
Cleanup complexity
Reporting needs
Payroll activity
Subcontractor work
Job costing requirements

All pricing is customized based on your business complexity. Add-ons including job costing, A/R management, A/P management, subcontractor tracking, 1099 support, and payroll categorization are scoped separately. Starting prices reflect base monthly engagements.

How We Work

Clear communication. Protected focus time.

Our primary communication method is email so everything stays organized and documented. At the beginning of an engagement, scheduled calls may be needed for onboarding, discovery, or more complex conversations.

We do not operate on unscheduled calls or "call anytime" expectations. This helps us deliver accurate, focused bookkeeping work while keeping communication clear and professional.

Getting Started

How it works

A straightforward process from first conversation to clean books.

1

Discovery Call

We learn about your business, current bookkeeping situation, and goals.

2

Books Review

We review your QuickBooks file, cleanup needs, and reporting requirements.

3

Scope & Proposal

We provide a clear proposal based on what your business actually needs.

4

Begin Service

Setup, cleanup, or ongoing monthly bookkeeping — based on your situation.

Why Thomas Ledger Group

Built for contractors. Backed by real trades experience.

We are not a general bookkeeping firm that occasionally works with contractors. Contractors are all we do. We understand project costs, materials, labor tracking, subcontractors, fluctuating cash flow, payroll complexity, and what it actually takes to know whether jobs are profitable.

✔ Contractor & trades specialization

✔ Financial reporting designed for real business decisions

✔ Clean, organized books you can trust

✔ Greater visibility into profitability and performance

✔ A partner who understands how contractors operate

RoofingHVACPlumbingElectricalGeneral ContractorsLandscapingPaintingConcreteFlooringExcavation

FAQ

Common questions

How is pricing structured?

Monthly bookkeeping starts at $1,000/month and job costing engagements start at $1,500/month. Setup, cleanup, and catch-up projects are custom quoted. Final pricing is based on your business complexity, transaction volume, crew size, and reporting needs — determined after a discovery call and books review.

Do you work with all types of contractors?

Yes — we work with contractors across the board. Roofing, HVAC, plumbing, electrical, landscaping, painting, concrete, flooring, excavation, general contractors, and more. If you run a contracting business and need clean books and accurate reporting, we're built for you.

How do you communicate with clients?

Primary communication is through email. Calls are scheduled for onboarding, discovery, reviews, and complex conversations — never unscheduled.

Do you clean up old or messy books?

Yes. Cleanup and catch-up projects are a core service. We correct, reconcile, and bring books current before moving into ongoing monthly work.

Do you offer tax preparation?

No. We focus on bookkeeping and financial organization. We prepare clean, organized books for your CPA or tax preparer.

Do you work remotely nationwide?

Yes. All services are fully remote. We serve clients across the country through email and scheduled calls — no geography required.

You shouldn't have to guess where your business stands financially.

Get bookkeeping and reporting built for contractors who want clarity, confidence, and better financial visibility. Schedule a discovery call today.

Schedule Your Discovery Call

Services

Bookkeeping & Financial Reporting Built for Contractors

From a fresh start to ongoing monthly support — Thomas Ledger Group helps contractors get organized, understand their numbers, and build stronger businesses through specialized bookkeeping and financial reporting.

📋

QuickBooks Setup

For businesses starting fresh or building the right foundation

If you are starting a new business or have been operating without a proper bookkeeping system, getting QuickBooks Online set up correctly from the start saves time, money, and headaches later. This is a project-based service scoped to your business complexity.

New QBO file setup and configuration
Chart of accounts built for your business type
Bank feed connections and account linking
Initial organization and workflow structure
Reporting structure setup
Workflow and process documentation

Custom-scoped after discovery call and books review Book a Discovery Call

🔧

Cleanup & Catch-Up

For businesses with messy or behind books

If your books are behind, categorized incorrectly, or have never been properly reconciled, a cleanup project brings everything current and corrects the foundation before moving into ongoing monthly bookkeeping.

Historical transaction review
Bank and credit card reconciliations
Categorization corrections
Duplicate and error cleanup
Prior month and prior year catch-up
Preparation for ongoing monthly bookkeeping

Custom-scoped based on months behind and complexity

📊

Monthly Bookkeeping

Starting at $1,000/month — ongoing reconciliations and monthly financial reports

Accurate books are the foundation of a healthy business. Our monthly bookkeeping keeps your books current, reconciled, and organized so you always know where your business stands. Each month you receive clean financial statements, organized reporting, and the clarity to make better decisions.

Monthly bookkeeping management
Bank & credit card reconciliations
Revenue & expense categorization
Financial statement preparation
Contractor-focused financial reporting
Ongoing financial visibility and support

Pricing customized based on business complexity, transaction volume, and reporting needs

📐

Job Costing & Profitability Tracking

Starting at $1,500/month — know which jobs are truly making money

Job costing goes beyond traditional bookkeeping by helping contractors track profitability across projects, labor, materials, and overhead. Our goal is to help you understand your margins, improve decision making, and stop operating without clear financial insight.

Project profitability tracking
Labor and material cost analysis
Job cost reporting
Overhead allocation support
Financial visibility by project
Monthly profitability reporting

Pricing customized based on operational complexity and reporting requirements

🏗️

Contractor Add-Ons

Additional services for contractors who need more support

We understand the unique financial challenges that come with running a trades business — subcontractors, fluctuating cash flow, payroll complexity, and A/R management. Our add-on menu is built around the real needs of contractor operations.

A/R management
A/P management
Subcontractor tracking
1099 tracking and filing
Payroll categorization
Multi-entity support

All add-ons scoped and priced after discovery call

Not sure which service you need?

Schedule a discovery call. We will review your current bookkeeping situation and recommend exactly what makes sense for your business — no pressure, no guesswork.

Schedule a Discovery Call

Cleanup & Catch-Up

Get Your Books Corrected and Current

If your books are behind, messy, or unreliable, a cleanup project gives you a clean foundation — and a clear path to ongoing monthly bookkeeping.

What is bookkeeping cleanup and catch-up?

Cleanup and catch-up bookkeeping is the process of reviewing, correcting, reconciling, and organizing your books — often covering months or years of transactions that were never properly handled.

This is a project-based service. Once your books are clean and current, it becomes much easier to maintain accurate monthly bookkeeping going forward — and to provide useful financial reporting to you, your CPA, or your lender.

If your books have never been reconciled or were handled inconsistently, a cleanup project is typically necessary before starting monthly bookkeeping. Starting monthly work on a broken foundation compounds the problem — cleanup first ensures your numbers mean something.

What cleanup and catch-up includes

Historical transaction review and categorization
Bank and credit card reconciliations for all accounts
Identification and correction of miscategorized transactions
Removal of duplicate entries and errors
Prior month and prior year catch-up work
Chart of accounts review and correction if needed
Reconciliation of any discrepancies
Preparation for ongoing monthly bookkeeping

How the cleanup process works

1

Discovery Call

We talk through your situation — how far behind you are, what software you use, what the books look like, and what you need going forward.

2

Books Review

We review your QuickBooks file, transaction history, account reconciliations, and any prior categorization work to understand the scope of cleanup needed.

3

Scope & Proposal

We provide a clear written scope of work and pricing based on the actual complexity — months behind, number of accounts, transaction volume, and cleanup difficulty.

4

Cleanup Work

We work through the cleanup systematically — reconciling accounts, correcting categorizations, and bringing your books fully current.

5

Clean Handoff

When cleanup is complete, your books are current and organized. At that point, we can move into ongoing monthly bookkeeping or hand off clean books to your CPA.

How cleanup is scoped and priced

Cleanup projects are custom-scoped because every situation is different. The complexity of a cleanup depends on several factors:

How many months or years of transactions need to be reviewed
Number of bank accounts, credit cards, and payment platforms
Transaction volume across all accounts
Whether a chart of accounts needs to be rebuilt or corrected
Whether prior reconciliations exist or need to be done from scratch
Whether trades-specific workflows like subcontractor tracking are involved

Pricing is provided in writing after the discovery call and books review. We do not list prices on the website because a proper scope requires reviewing your actual situation first.

Let's review your books and build a cleanup plan.

Book a discovery call. We will look at where your books are now and tell you exactly what it takes to get them clean and current.

Book a Discovery Call

Monthly Bookkeeping

Stay Current. Know Your Numbers.

Ongoing monthly bookkeeping with reconciliations, financial statements, and organized reporting — so your books are always current and you can make confident decisions.

What monthly bookkeeping includes

Every month, we reconcile your accounts, categorize transactions, and deliver organized financial statements. You receive clean, current books without having to manage it yourself.

Monthly Reconciliations

All bank accounts and credit cards reconciled each month so your books match your actual balances.

Transaction Categorization

Every transaction reviewed and categorized correctly for accurate reporting and clean books.

Financial Statements

Profit & Loss and Balance Sheet delivered each month so you know exactly where your business stands.

Organized Reporting

Clean, organized reports your CPA can work with at tax time — no scrambling or catch-up needed.

Email-based client communication — organized and documented
Scheduled calls for reviews or complex conversations when needed
QuickBooks Online maintained and up to date
Clean books ready for your CPA at year end

What monthly bookkeeping is not

Being clear about scope sets the right expectations from the start.

Service	Included
Monthly bank and credit card reconciliations	✓ Yes
Transaction categorization	✓ Yes
Monthly Profit & Loss and Balance Sheet	✓ Yes
Email-based communication	✓ Yes
QuickBooks Online maintenance	✓ Yes
Tax preparation or tax filing	✗ Not included
Payroll processing	✗ Not included
Job costing / subcontractor tracking	+ Add-on
1099 tracking and filing	+ Add-on

How monthly bookkeeping is scoped

Monthly bookkeeping is custom-priced because businesses vary significantly in size, transaction volume, number of accounts, and reporting complexity. We do not use flat-rate pricing that ignores these differences.

After a discovery call and review of your QuickBooks file, we provide a clear monthly scope and pricing recommendation in writing.

If your books are currently behind or have never been reconciled, a cleanup project is typically completed first. Monthly bookkeeping on a clean foundation delivers accurate, reliable results. Monthly bookkeeping on a broken foundation does not.

Communication and availability

Our engagement model is built around email-first communication. This keeps everything documented, organized, and easy to reference. At the start of an engagement, scheduled calls may be needed for onboarding or discovery. Ongoing calls are available by appointment when needed — not on an unscheduled "call anytime" basis.

This structure protects focus time so we can deliver accurate, quality bookkeeping work — not just fast replies.

Stop managing your own books.

Book a discovery call. We will talk through your current situation and show you what organized, current monthly bookkeeping looks like for your business.

Book a Discovery Call

Why trades bookkeeping is different

Roofing, HVAC, plumbing, and electrical businesses have complexity that a generic bookkeeper isn't set up to handle. Multiple revenue types, subcontractor payments, materials invoices, insurance work — these all need to be organized in a way that actually reflects how your business runs.

When books aren't set up for trades, your P&L is a blur. You see total revenue but no sense of which type of work is driving it, what your materials costs are running, or whether your insurance jobs are worth the hassle. We build your chart of accounts around your specific trade — so your reports mean something month after month.

We manage financials for a family roofing operation and have built our firm around contractor bookkeeping. We don't need a learning curve — we understand how your business actually works.

Trades bookkeeping support

📂

Trade-Specific Chart of Accounts

Revenue and expenses organized by work type — Roofing Repair, New Roof, Metal Roof, Insurance Work — so your reports reflect your actual operation.

👷

Subcontractor Tracking

Organized tracking of all subcontractor payments throughout the year — no scrambling in January when 1099s are due.

📄

1099 Support

1099 tracking and filing for subcontractors and independent contractors. Available as an add-on service.

📊

Segmented Reporting

Monthly financial statements broken down by work type so you can see exactly where your revenue and costs are coming from.

Materials and labor cost organization
Cleanup of messy contractor books
QuickBooks Online setup built for your trade
Monthly reconciliations and financial statements

Cleanup for trades businesses

Many trades businesses come to us with books that were never set up correctly for their trade, or with subcontractor payments that were never tracked through the year.

If you are behind on 1099s, have subcontractor payments scattered across random categories, or can't make sense of your reports — a cleanup project is the right starting point. We correct the foundation before moving into ongoing monthly work.

How trades bookkeeping is scoped

No two trades operations are the same. A two-person plumbing company has very different needs than a roofing contractor with multiple crews, twelve subs, and material invoices across multiple vendors. We scope every engagement based on your actual operation.

After a discovery call and books review, we provide a clear written scope — what is included, what it costs, and what you can expect every month. No surprises.

Standard monthly bookkeeping is the foundation of every engagement
Subcontractor tracking and 1099 support are scoped and priced separately
Chart of accounts built for your specific trade vertical
All scopes are provided in writing after the discovery call

Clean books built for the way your trades business works.

Book a discovery call and let's talk through your operation — what you track, where the gaps are, and what bookkeeping should look like for a business like yours.

Book a Discovery Call

CPA & EA Partners

A Bookkeeping Partner Your Clients Can Trust

Thomas Ledger Group works alongside CPAs and Enrolled Agents to provide clean, organized, current bookkeeping — so your clients arrive at tax time prepared, not scrambling.

Why Partner With Us

We make your job easier — not more complicated.

When your clients have clean, reconciled, organized books — your tax season runs more smoothly, your clients are less stressed, and your time is spent on higher-value work.

📂

Clean Books at Year End

Your clients arrive with organized, reconciled books and monthly financial statements already in place. No scrambling, no shoe boxes, no catch-up.

🚫

No Overlap With Tax Work

We handle bookkeeping and financial organization only. We do not prepare or file taxes. You stay in your lane, we stay in ours.

📬

Professional Communication

Email-first, organized, and documented. We communicate professionally with both clients and their advisors — no loose threads.

🏗️

Trades Expertise Available

If you have contractor or trades clients who need subcontractor tracking, 1099 support, or trade-specific reporting — we have deep experience with those workflows.

🌐

Remote & Nationwide

We work remotely with clients anywhere in the country. If you have clients outside your immediate area who need bookkeeping, we can serve them.

📋

QuickBooks Online Certified

All client work is done in QuickBooks Online. You and your team already know the platform — access is straightforward if you need to review client files.

Our Commitment

What you can expect from every client we work with.

When you refer a client to Thomas Ledger Group, you are putting your name behind the recommendation. We take that seriously. Here is what we commit to on every engagement.

Monthly reconciliations

Every account reconciled each month — no skipped months, no backlogs building up.

Monthly financial statements

Profit & Loss and Balance Sheet delivered monthly. Clients know their numbers before they talk to you.

Organized year-end books

Clients arrive at tax season with organized, current, and reconciled books — ready to hand off.

Email-based communication

Everything documented and organized. No unscheduled calls, no missed messages, no confusion.

No tax advice or guidance

We do not provide tax guidance, recommendations, or advice. That is your domain and we respect it.

Clean QuickBooks file

If you need to access a client's QBO file, it will be organized and readable — not a mess.

Client Types

The businesses we work with best.

Thomas Ledger Group is built for contractors who are serious about their finances and ready for organized monthly bookkeeping.

Contractors generating consistent revenue
Roofing, HVAC, plumbing, electrical, landscaping, GCs, and more
Contractors who want monthly financial statements delivered on time
Businesses transitioning from DIY bookkeeping
Clients with messy books who need cleanup first
Business owners who want organized books for better decisions

What We Do Not Do

Where our scope ends.

Being clear about what we do not do protects your client relationship and ours.

We do not prepare or file tax returns
We do not provide tax planning or advice
We do not process payroll
We do not provide CFO or advisory services
We do not replace your role as the client's trusted advisor

We handle bookkeeping and financial organization. You handle tax. Clean division — no stepping on each other's work.

Partner FAQ

Questions from CPAs and EAs

Can I have access to my client's QuickBooks file?

Yes. If your client wants to give you Accountant Access in QuickBooks Online, that is easy to arrange. We work with Accountant Access regularly and it creates no disruption to the bookkeeping work.

How do you handle communication with clients?

Our primary communication method is email, which keeps everything documented. Calls are scheduled — never unscheduled. This means fewer loose threads and clearer records of decisions made.

Do you ever provide tax guidance or advice to clients?

No. We handle bookkeeping and financial organization only. If a tax question comes up from a client, we direct them to their CPA or EA. We do not provide tax advice under any circumstances.

What if a client's books need cleanup before moving to monthly?

We handle cleanup projects as well. If a referred client has messy or behind books, we scope and complete the cleanup first — then move into ongoing monthly bookkeeping once the foundation is clean.

Do you work with trades or contractor clients?

That is our exclusive focus. We work with contractors across the board — roofing, HVAC, plumbing, electrical, landscaping, GCs, and more. Job costing, subcontractor tracking, and 1099 support are all part of our service menu.

How do I make a referral?

The easiest way is to reach out by email and introduce the client, or have the client book a discovery call directly. We are happy to connect with you first if you want to discuss a specific client situation before making the introduction.

Let's talk about working together.

If you have clients who need clean, organized bookkeeping — or if you want to learn more about how we work before making a referral — reach out and let's connect.

Get in Touch

About

Built on Trades. Built for Contractors.

Thomas Ledger Group was built around one mission — help contractors know their numbers, gain financial clarity, and build stronger businesses.

Who We Are

A specialized bookkeeping firm built for contractors and trades businesses.

Thomas Ledger Group specializes in bookkeeping solutions designed specifically for contractors and trades businesses. We understand the unique financial challenges that come with running a trades business — project costs, materials, labor tracking, subcontractors, fluctuating cash flow, payroll complexity, and understanding whether jobs are actually profitable.

Our mission is simple: help contractors know their numbers, gain financial clarity, and build stronger businesses.

We go beyond basic bookkeeping to provide organized financials, reliable reporting, and the visibility business owners need to make informed decisions. Our background is in trades — we actively manage financials for a family roofing operation, so we understand subcontractor payments, material costs, insurance proceeds, and the financial complexity that comes with running a contracting business.

Our firm runs on a clear model: contractor-specialized bookkeeping, email-first communication, scheduled calls only, and scoped pricing based on your actual operation. No surprises. No flat-rate pricing that ignores complexity.

Quinton Thomas

Founder, Thomas Ledger Group

QuickBooks Online Certified

How We Work

Operating principles that guide every engagement.

1

Scope everything clearly before starting

Every engagement begins with a discovery call and books review. We do not start work without a clear, written scope that both sides understand.

2

Email-first communication

Primary communication is through email so everything is documented. Scheduled calls when needed — never unscheduled.

3

Clean foundation before monthly work

If books are behind or messy, cleanup happens first. Monthly bookkeeping on a broken foundation does not work — cleanup does.

4

No tax advice — ever

We handle bookkeeping and financial organization only. Tax questions are directed to your CPA or EA. Clean division of responsibility.

5

Pricing based on actual complexity

We do not use flat-rate pricing. Every scope reflects the actual size, complexity, and needs of your business.

Values

What we stand for in every engagement.

📐

Structure and clarity

Clear scope, clear communication, clear expectations. Every engagement is organized before it starts and stays organized throughout.

🔍

Accuracy above all

Books that are wrong are worse than no books at all. Accuracy is the standard, not a goal — and it requires protected time and structured work.

🤝

Integrity in every detail

We do what we say. We scope what we mean. We deliver what we commit to. No hidden scope creep, no vague promises.

📈

Built for your growth

Bookkeeping that scales with your business. Whether you are at $500k revenue or growing past $5M, the structure supports where you are going.

📬

Professional relationships

We work with clients who value professionalism, clear communication, and organized financial management. We are not the right fit for everyone — and that is intentional.

🧘

Less stress, more clarity

You should not dread tax season or feel uncertain about your numbers. Clean books and reliable reporting make the financial side of your business feel manageable.

Fit

Who Thomas Ledger Group is built for.

We are selective about who we work with because the right client fit leads to better outcomes for everyone.

Great fit

Roofing, HVAC, plumbing, and electrical contractors
Contractors who want job costing and deeper project visibility
Contractors transitioning from DIY or messy bookkeeping
Contractors ready to scale who want a financial partner, not just a data entry service
Business owners who want to understand their real numbers
Businesses transitioning from a bookkeeper who didn't specialize
Clients who want monthly financial statements delivered reliably
Businesses that want email-first, organized communication

Not the right fit

Businesses looking for the cheapest option available
Clients who need unscheduled phone access at any time
Businesses that do not want to invest in organized bookkeeping
Startups with no revenue looking for free or near-free support
Clients who only want bookkeeping handled once at tax time
Businesses where the owner is not open to sharing financial access

Ready to work with a firm that takes bookkeeping seriously?

Book a discovery call. We will review your situation and tell you exactly what organized, reliable bookkeeping looks like for your business.

Book a Discovery Call

FAQ

Frequently Asked Questions

Answers to the most common questions about how Thomas Ledger Group works, what we offer, and who we serve.

General
Services
Pricing
Communication
Trades
CPAs & EAs

General

What does Thomas Ledger Group do?

Thomas Ledger Group is a premium bookkeeping firm serving growing businesses nationwide. We provide QuickBooks Online setup, cleanup and catch-up bookkeeping, and ongoing monthly bookkeeping with clean financial reporting.

Do you work with all types of businesses?

No — we work exclusively with contractors. Roofing, HVAC, plumbing, electrical, landscaping, painting, concrete, flooring, excavation, general contractors, and more. That focus is intentional — it means every system, workflow, and report we build is designed around how contractor businesses actually operate.

Are you a remote firm? Do you serve clients nationwide?

Yes. All services are fully remote. We serve clients across the country. QuickBooks Online is cloud-based, and our communication model is built for remote engagement — email-first with scheduled calls.

Do you do taxes?

No. We focus on bookkeeping and financial organization only. We prepare clean, organized books for your CPA or tax preparer — but we do not file taxes, provide tax advice, or prepare returns.

Services

What services do you offer?

Three core services: QuickBooks Online setup, cleanup and catch-up bookkeeping, and ongoing monthly bookkeeping. We offer two engagement levels — Core monthly bookkeeping and Full Operations which adds job costing. Add-ons including A/R management, A/P management, subcontractor tracking, 1099 support, and payroll categorization are available separately.

Do you clean up old or messy books?

Yes. Cleanup and catch-up projects are a core service. We review what needs to be corrected, reconcile all accounts, correct miscategorizations, and bring your books current — often as a precursor to starting ongoing monthly bookkeeping.

Do you offer monthly bookkeeping?

Yes. Monthly bookkeeping includes reconciliations for all accounts, transaction categorization, and monthly financial statements — delivered each month so you always know where your business stands.

What software do you use?

We work in QuickBooks Online. If you are not currently using QBO, a setup project can get you started. If you are using QBO but it was not set up correctly, that can be addressed in a cleanup project.

Do you offer 1099 filing?

Yes, as an add-on service. 1099 tracking and filing are scoped and priced separately — not included in standard monthly bookkeeping. This is especially common for trades businesses with subcontractors.

Pricing

What does monthly bookkeeping cost?

Monthly bookkeeping starts at $1,000/month. Job costing and profitability tracking engagements start at $1,500/month. Final pricing is based on your business complexity, transaction volume, crew size, and reporting needs — confirmed after a discovery call and books review.

How is pricing determined?

After a discovery call and review of your bookkeeping situation, we provide a written scope and pricing recommendation. Factors include number of accounts, transaction volume, months behind, reporting complexity, payroll, and any add-ons needed.

Are setup and cleanup projects priced separately from monthly?

Yes. Setup and cleanup are project-based engagements with their own scope and pricing. Monthly bookkeeping is a separate ongoing scope. These are priced and scoped independently.

Are add-ons included in monthly pricing?

No. Job costing, A/R management, A/P management, subcontractor tracking, and 1099 services are scoped and priced separately from standard monthly bookkeeping. These are discussed and agreed upon before starting.

Communication

How do you communicate with clients?

Our primary communication method is email. This keeps everything organized, documented, and easy to reference. Scheduled calls are available for onboarding, discovery, reviews, and complex conversations — but we do not operate on an unscheduled "call anytime" basis.

Can I call whenever I have a question?

No. Calls are scheduled — not ad hoc. This protects the focused time required to do accurate bookkeeping work. Email is the right channel for questions, and scheduled calls are used when a conversation is genuinely needed.

How quickly do you respond to emails?

We aim to respond to all client emails within one business day. Communication expectations are outlined clearly at the start of every engagement.

Trades

Do you work with contractor businesses?

That's all we do. Contractor bookkeeping is our only focus — every workflow, COA template, and reporting structure we use is built around how contracting businesses operate.

What contractor industries do you serve?

Roofing, HVAC, plumbing, electrical, general contractors, landscaping, painting, concrete and masonry, flooring, excavation and site work, framing and drywall, and more. If you're a contractor, we're built for you.

Do you handle job costing?

Yes. Job costing is available as an add-on to monthly bookkeeping. It is scoped separately because not every trades business needs it at the same level — we discuss what makes sense for your operation after the discovery call.

CPAs & EAs

Do you work alongside CPAs?

Yes. We actively welcome referral relationships with CPAs and Enrolled Agents. We handle bookkeeping and financial organization — you handle tax. We do not step into tax guidance or advice under any circumstances.

Can a CPA have access to client books in QuickBooks?

Yes. If a client grants Accountant Access in QuickBooks Online to their CPA, that creates no disruption to the bookkeeping work. We support that arrangement and encourage it for tax-time efficiency.

How do I refer a client to Thomas Ledger Group?

Email us directly or have the client book a discovery call. We are also happy to connect with the referring CPA or EA first to discuss a specific client situation before making the introduction.

Still have questions?

Book a discovery call. It is the best way to understand what working with Thomas Ledger Group looks like for your specific business.

Book a Discovery Call

Contact

Book a Discovery Call

Tell us about your business and your current bookkeeping situation. We will follow up to schedule a discovery call and talk through what clean, organized bookkeeping looks like for your business.

What Happens Next

A simple, low-pressure first conversation.

The discovery call is not a sales pitch. It is a working conversation where we learn about your business, understand your current bookkeeping situation, and figure out what kind of support makes sense.

After the call, we review your QuickBooks file or current setup and provide a clear written scope and pricing recommendation. You decide what works from there.

What we cover on the discovery call

Your business — what you do, how you operate, what you track
Your current bookkeeping situation — what software, how far behind, what is working
What you need — setup, cleanup, monthly bookkeeping, trades add-ons
Your reporting needs — what financial information matters to you
Next steps — what we need to scope and price your engagement

Note on communication: After submitting this form, you will receive an email response to schedule the call. We do not make unscheduled outbound calls. Everything is by appointment.

Get in Touch

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Bookkeeping Built forContractors Who NeedMore Than Clean Books.

Your books should not be the thing holding your business back.

Specialized bookkeeping built around how contractors actually operate.

Setup, Cleanup & Catch-Up

Monthly Bookkeeping

Job Costing & Profitability

Contractor Add-Ons

Transparent starting points. Custom-scoped to your operation.

Clear communication. Protected focus time.

How it works

Discovery Call

Books Review

Scope & Proposal

Begin Service

Built for contractors. Backed by real trades experience.

Common questions

You shouldn't have to guess where your business stands financially.

Bookkeeping & Financial Reporting Built for Contractors

QuickBooks Setup

Cleanup & Catch-Up

Monthly Bookkeeping

Job Costing & Profitability Tracking

Contractor Add-Ons

Ready to get started?

Services

Are you a CPA or EA?

Not sure which service you need?

Get Your Books Corrected and Current

What is bookkeeping cleanup and catch-up?

What cleanup and catch-up includes

How the cleanup process works

Discovery Call

Books Review

Scope & Proposal

Cleanup Work

Clean Handoff

How cleanup is scoped and priced

Ready to get started?

Signs you need a cleanup

After cleanup

Let's review your books and build a cleanup plan.

Stay Current. Know Your Numbers.

What monthly bookkeeping includes

Monthly Reconciliations

Transaction Categorization

Financial Statements

Organized Reporting

What monthly bookkeeping is not

How monthly bookkeeping is scoped

Communication and availability

Book a discovery call

Scope factors

Starting fresh?

Stop managing your own books.

Books Built for the Way Contractors Actually Work.

Why trades bookkeeping is different

Trades bookkeeping support

Trade-Specific Chart of Accounts

Subcontractor Tracking

1099 Support

Segmented Reporting

Cleanup for trades businesses

How trades bookkeeping is scoped

Book a discovery call

Industries served

Available add-ons

Clean books built for the way your trades business works.

A Bookkeeping Partner Your Clients Can Trust

We make your job easier — not more complicated.

Clean Books at Year End

No Overlap With Tax Work

Professional Communication

Trades Expertise Available

Remote & Nationwide

QuickBooks Online Certified

What you can expect from every client we work with.

Monthly reconciliations

Monthly financial statements

Organized year-end books

Email-based communication

Bookkeeping Built for
Contractors Who Need
More Than Clean Books.